ࡱ> bda Lbjbj 4xC+11111EEE8} $E\"--CCC!!!!!!!$$&J"1"11CC"R1C1C!!C ȽgEp^!,"0\",&2&&1""\"& :  91ý Faculty Senate Minutes, June 4, 2013 DRAFT (These minutes have been posted for review and have not yet been approved by the members of the Faculty Senate) In Attendance: Barbara Schulz, John Knudson-Martin, Heidi Harris, Jean Morello, Rebecca Hartman, Colleen Johnson, Susan Murrell, Elwyn Martin, Doug Briney, Charles Lyons Attending via Google Hangout: Kevin Walker, Mike Pierce, Kerri Wenger, Laurie Yates Also attending: Nicole Howard, Teresa Farrell, Regina Cashen, Jeff Dense, Donna Evans, Richard Croft, Cory Peeke, Scott McConnell, Donna Rainboth, Provost Adkison, Colleen Dunne-Cascio, Shelley Schauer Meeting called to order 3:03pm Motion and second to approve minutes from May 7, 2013. Senate President Timmermann brings up a quote from Senator Murrell posted in the minutes that she is not sure is correct. This will be verified. The minutes are approved with one abstention. Senate Information Item IFS Update: Jeff Dense presents the IFS update. Motion presented for Faculty Senate to send resolution to the Oregon State Legislature. Second. The statement that will be sent is read by Jeff Dense: The 91ý Faculty Senate strongly supports the right of faculty to serve as voting members on institutional governing boards. Allowing faculty members full voting rights on institutional governing boards is reflective of the long established practice of faculty serving on the Oregon State Board of Higher Education. A review of State Board proceedings indicates the indelible contribution faculty members such as Dalton Miller-Jones of Portland State and Rosemary Powers of Eastern Oregon have made to the learned consideration of a wide range of issues effecting higher education. The Easter Oregon Faculty Senate respectfully requests members of the Oregon State Legislature to consider the inclusion of faculty members with full voting privileges on institutional governing boards of Oregon Public University. Jeff Dense notes that IFS has been a voice for having faculty on institutional governing boards. As discussed briefly at previous Faculty Senate meeting, it is important that Faculty Senate send a statement to the Legislature stating the Senates will that faculty have a vote. Other institutions have submitted a statement. Jeff Dense would like to send the statement to: Peter Courtney, Oregon State Senate President and Tina Kotek, Speaker, Oregon. The Provost adds that amendments to bills regarding the governing boards are moving fast and is crucial that we send a statement soon. A faculty voice needs to happen today. Motion passes with one abstention. The resolution will be sent to Peter Courtney, Oregon State Senate President and Tina Kotek, Speaker, Oregon by Faculty Senate President Timmermann. Provosts Update: Tenure & Promotion Handbook Revision: The Provost realized that the concern he was going to raise has already been addressed. The Provost has signed the handbook and President Davies signed today so the new handbook is in effect. The Provost thanks the FPC for their hard work. Draft Plan Discussion: The Provost has been meeting with programs by area. The data corrections presented have been noted and they will be corrected. The Provost notes that feedback on programs has been very useful. He notes that the draft recommendation is just that, a draft. The floor is open to discussion. John Knudson-Marting states that it seems like a discussion we have been having for awhile. Provost notes that errors in low enrolled courses did make substantive difference in savings. Points to appendix b of draft plan where low enrolled numbers for 2010-11 show that if courses had been overloaded and managed better, there would have been significant savings. Provost gives specific examples of savings. Provost adds that we have considerable ground to gain; cannot continue to have courses inload. Also adds that in draft plan specific numbers of FTE in programs were only included when felt confident could project. Program faculty and college deans will need to look at numbers together. Provost notes that the Music Program asked if they could have until 2016 to prove out actions they have taken, but 91ý does not have that long, so the answer is no. Colleen Johnson asks what happens in terms of moving forward: Would courses be taught and shifted to overload? Provost responds that we will have to decide what happens at least two weeks prior to fall term. Action instructions are in part one of instructional review. Rebecca Hartman asks how courses to run will be decided. Provost responds that by the time the plan is finalized we will have details and the deans will be responsible for reviewing with program faculty. There is no way to avoid a scramble between now and next fall. Heidi Harris notes that the low enrolled data is from a single year and asks if it will be looked at longitudinally. She also brings up an example where two sections of 330 are taught, one online with thirty students and the other with five on campus, if the course is averaged it is overall making money, so does the five person course need to be cancelled? The Provost responds that if you think of two classes it does open up to discussion, but maybe we dont need to offer a five person course. President Timmermann notes that it is problematic to assume will be taught as overload. Faculty cannot be made to teach an overload course. Provost notes that this is duly noted in draft plan and if not taught by overload, another conversation begins. Provost notes that the draft plan includes adjunct pay and overload savings. Timmermann notes that she struggles with under enrolled discussion. Some classes in Psychology are capped at ten students and conversations will need to be had regarding course limits. Provost responds that the on campus bar has been ten and not eleven and the different programs will need to work with their deans. No further questions. Senate Committee Reports and/or Information Items EPCC Consent Agenda: There is a request to pull the Fire Services Administration changes to the action agenda and to put Physics changes on the consent agenda. Motion made to move items. Second. Motion passes. Items moved. Nicole Howard reports that Military Science needs a lab, but everything else on the consent agenda is pretty straight forward. Motion made to approve consent agenda. Motion passes unanimously. EPCC Action Agenda: FSA Changes: There is a discussion on how nine new courses are being presented in an era of diminished resources. Nicole Howard reports that it is her understanding that the usual rule of adding a course and taking away does not apply here because they are courses that they need. Doug Briney reports that it is his understanding that FSA has been teaching upper division courses and now lower division will be taught at 91ý. Howard adds that some have been taken at Southern Oregon and BMCC. She believes there are no resource implications and that courses will be taught by Kevin and an adjunct. Colleen Johnson comments that faculty have been told not able to run programs if needs overload; under impression that the build it and they will come model has passed away. Mike Pierce moves to approve FSA courses. Second. Discussion continues. Susan Murrell notes that she is unsure about a vote because Kevin Walker is not present and she would like clarity on evaluating resources. Senate President Timmermann notes that last year when an item was pulled off the consent agenda, it was addressed at next meeting, but in this case would then have to wait until fall. Johnson adds that it is her understanding that can pull at meeting. Murrell adds that she feels the Senate doesnt have enough data. She feels partly like it is not the responsibility of the senate, if it is the senate needs clear guidelines. Howard adds that the sustainability plan calls this an enrollment growth area. EPCC does not consider resources and sustainability plan does not address lower division courses. Johnson adds that faculty has right to ask questions when important decisions are being made. Comment made that the program faculty member should be present for an explanation. Knudson-Martin notes that this is a big program change and it would be prudent to table until Kevin Walker is present. Pierce notes that resource implications have been a part of every decision and to go forward at this juncture would be inconsistent. Howard adds that this was put on consent because in FSA the programs exist and were not presented as a program change. The courses have been offered somewhere else, but they are on the books. Doug Briney asks if the intent is for courses to be offered in the fall. Howard clarifies that the courses were in before the March 15 deadline and would be offered in winter. Knudson-Martin calls for the question. Second. It is clarified that the call for questions means that we vote to continue or cease to discuss. A yes vote means the senate discontinues discussion and a no vote means the discussion continues. The question does not pass and discussion continues. Hartman adds that FSA is growing and is a moneymaker. We can table, but these courses will pass. However, adding nine courses with no additional faculty resources raise questions of curricular integrity. It is irresponsible to not have discussion. There is an attempt to connect to Walker electronically to discuss. Technical difficulties arise. Knudson-Martin makes a motion to table until Kevin Walker is involved in conversation. Second. Motion passes unanimously. It looks like Walker is now present electronically and Kerri Wenger moves to untable discussion. Second. Motion passes. Technology problems continue. Motion to table. Second. Motion passes. There is a break in this discussion. At 4:29pm the Faculty Senate is able to reach Kevin Walker by internet call. Motion to untable. Second. Motion passes. Walker gives justification for class additions. 91ý has never offered lower division FSA courses. Students involved in the program have been transfers, but twenty to thirty on-campus students cannot graduate without lower division courses. The other two courses will replace existing courses. The courses have been laid out at federal level. Except for lower division courses, not expanding, just swapping out. Timmermann asks if there will be paperwork coming through to delete courses. Walker responds that they have to run through public safety before removed, but yes. Seven core courses are required by State of Oregon and if students dont have these courses the individual cannot become certified. Walker notes that in terms of resources the six new lower division courses will be taught by adjunct faculty. There will be no other resource pull other than adjunct faculty. Walker adds that he cannot teach any more courses and they will need to be taught by an adjunct. Courses will be offered in the winter and spring because most students are football players and will not want to take in the fall. Hartman asks if in the long run this will be a program taught by adjuncts. Walker responds that he would prefer one more full time faculty member, but it is hard to find a qualified candidate. Western has retired chiefs that teach, but unlikely able to find in La Grande. Walker adds that there is no one teaching these courses between Portland and Idaho. Knudson-Martin calls for the question. The motion passes. Courses approved. Senate Discussion Item Faculty Development Fund Discussion: Howard wanted to bring this issue to the table because of questions regarding the conference fund process. If a faculty member is accepted to a conference in April, the funds are gone. Those who request funds in the fall have an advantage. Laurie Yates responds that this issue has been raised with the Faculty Development Fund Committee. There is a concern on the amount of money, how to allocate, and the process itself. This year there was no money left at end of year and it was unclear how much would be needed. Currently only level one is being allocated and the fund is running out of money. The committee would like to ask for ideas on how to allocate. Should it be limited to every other year? Should there be co-pay? Timing is a serious problem. FDFC would like to come up with proposals and go back to colleges. Yates adds that it is time to look at process. Timmermann states that Senate would like to charge FDFC to look process. Knudson-Martin adds that the priority goes to national conferences, even if this presentation consists of only a poster, compared to being a committee chair at a non-national conference. FDFC will come back to senate next year with this issue. Yates says that the committee will get started now. They will check-in regarding issue in September and bring back to senate in October. Next years senate president should keep these issues in mind. Senate Information Items Animals on Campus and Sexual Harassment Policies: These two policies have both been passed by University Council. President Timmermann states that if anyone on senate has issues, senate can ask to UC to reconsider. Hartman speaks for a constituent who wanted in brought forward that they believe the animal control policy is ridiculous. Donna Rainboth notes that she is more comfortable having a dog in office after hours. She can see the policy being enforced during business hours, but not after hours. Hartman notes that in the Sexual Harassment policy it notes all are bound to report, but not what the AOO officer suppose to do. Timmermann will bring up these issues at cabinet meeting next week. EPCC Constitutional Change Election: Timmermann notes that IT is unable to fit the wording on the ballot so it has been linked in Webster. Senators should let their constituents know. Program Elimination Policy: Howard presents policy draft. It is being drafted because there are course deletion protocols, but not for program changes. A way to track elimination process is needed. EPCC wants way to develop language stating that they are not complicit in elimination. Donna Evans adds that the paragraph explains that EPCC is not endorsing change, but simply processing paper. Howard gives example: if Provost says History no longer needed and the program is eliminated, this is from administration and not Shared Governance and the Provost would be charged with doing paperwork outside of Shared Governance. Timmermann notes that the process for policy is that it is discussed at one meeting and not approved until next. Faculty Senate will vote on policy, but not until fall. Faculty Senate can charge EPCC with completing early in year. Evans notes that the policy has been discussed briefly in EPCC, but not voted on. They need to make a decision in fall. Knudson-Martin brings up point: programs eliminated for curricular reasons are more appropriate for EPCC than those eliminated for financial reasons. Senate would want to weigh in on these types. Howards adds that if a program will be eliminated, curriculum will be removed and deletions could run through EPCC, but that is paperwork and different from decision. Colleen Johnson adds that criteria must be spelled out. If faculty does not stake out its territory they will not have a say. Hartman adds that the last thing we want is faux shared governance. This discussion on this policy will continue in the fall. Senate Action Items Grievance & Academic Honesty Policies: Motion to approve policies as brought forward by committees. Second. Timmermann noticed a couple of editing issues. She notes that under definitions it might be a good idea to specify that it is an academic grievance. Colleen Dunne-Cascio responds there are non-academic and academic grievances. The call to question is made. The motion passes with no abstentions. Timmermann will email suggestions. These will be brought forward to University Council for a vote. Faculty Senate Officer Elections: The newly elected Faculty Senate members are: From CAS: Newly elected: Scott McConnell, Richard Croft, Cory Peeke Re-elected: Rebecca Hartman From Business: Re-elected: Mike Pierce From Education: Newly elected: Teresa Farrell Re-elected: John Knudson-Martin and Donna Rainboth From Library: Newly elected: Sarah Ralston From Administrative Faculty: Newly elected: Regina Cashen There are four positions to elect. To be elected there must be at least ten votes in affirmative. The officer of President needs to be elected first. President: Richard Croft nominates DeAnna Timmermann. Heidi Harris nominates John Knudson-Martin. DeAnna Timmermann is elected to Faculty Senate President for 2013-2014. Vice-President: John Knudson-Martin is nominated. There are no other nominees. Knudson-Martin wins by acclamation. Passes unanimously. Secretary: Theresa Farrell is nominated by John Knudson-Martin. Farrell wins by acclamation. Passes unanimously. University Council Representative: There are no nominees or volunteers. Faculty Senate will wait until fall to elect a senator to this position. 5 Minute Access: None Good of the order: Senate President Timmermann thanks all the senators who have served and are ending their term. Timmermann also thanks Shelley Schauer, the Shared Governance Support Coordinator who will not be at 91ý next year. Meeting adjourned at 5:18 pm.      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